Executive Assistant to Pathology Department Chair

University of Miami; United States; On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

University of Miami is seeking a full-time Executive Assistant (H) to work on-site in Miami, FL. The role provides high-level administrative support to top-level leadership, including calendar management, travel planning, and document preparation for a dynamic Pathology department.

The ideal candidate has an Associate’s degree and at least five years of relevant experience, with strong Microsoft Office skills and the ability to handle confidential information with discretion.

Qualifications

• Associate’s degree in relevant field.
• Minimum 5 years of relevant experience.
• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to process and handle confidential information with discretion.
• Proficiency in Microsoft Office and related software.

Responsibilities

• Provide high-level executive support to top-level leadership.
• Manage executive calendar and coordinate meetings and travel.
• Prepare memos, reports, presentations, and documents for distribution.
• Ensure confidentiality in handling communications and information.
• Oversee data management and prepare briefing materials for meetings.
• Supervise and train junior administrative staff as needed.
• Coordinate department events and special projects.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion with confidential info

Microsoft Office proficiency

Education

Associate’s degree

Tools

Microsoft Office

SharePoint

Box

Job description

University of Miami is seeking a full-time Executive Assistant (H) to work on-site in Miami, FL. The role provides high-level administrative support to top-level leadership, including calendar management, travel planning, and document preparation for a dynamic Pathology department.

The ideal candidate has an Associate’s degree and at least five years of relevant experience, with strong Microsoft Office skills and the ability to handle confidential information with discretion.