Administrative Coordinator - Operations & Vendor Liaison

Indiana University; Indianapolis (IN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account

Tuition subsidy

Paid holidays

Generous paid time off

Employee assistance program

Job summary

Indiana University Indianapolis is seeking an Intermediate General Administrative position to provide department-level support. The role emphasizes confidentiality, tact, and diplomacy while preparing correspondence, reports, and presentations using standard office software.

Responsibilities include screening calls, scheduling meetings, coordinating travel, and tracking expenses. The position also involves maintaining internal communications and may involve updating an internal website or social

Qualifications

• High school diploma or equivalent (GED/HSED) required.
• Minimum 2 years of relevant administrative experience.
• Strong communication, organization, and confidentiality skills.

Responsibilities

• Provide administrative support to a department, maintaining confidentiality and diplomacy.
• Prepare correspondence, reports, agendas, minutes using business software.
• Screen and direct calls, visitors, mail, and email promptly.
• Schedule appointments and travel; track expenses.
• Maintain internal communications for projects or initiatives.
• May manage internal website and social media.

Skills

Excellent organizational skills

Maintains confidential information

Verbal communication

Judgment & decision making

Multitasking

Composure under pressure

Education

High school diploma or equivalent (GED/HSED)

Job description

Indiana University Indianapolis is seeking an Intermediate General Administrative position to provide department-level support. The role emphasizes confidentiality, tact, and diplomacy while preparing correspondence, reports, and presentations using standard office software.

Responsibilities include screening calls, scheduling meetings, coordinating travel, and tracking expenses. The position also involves maintaining internal communications and may involve updating an internal website or social