Executive Operations Coordinator for Healthcare Leadership

IU Health; Indianapolis (IN); On-site; USD 70,000 - 90,000; Full time

Job summary

IU Health seeks an Executive Administrative Coordinator to support the Metro Region President and Chief of Staff. This full-time onsite role at Methodist Hospital in Indianapolis requires strong organizational skills, strategic thinking, and the ability to manage complex priorities in a fast-paced healthcare setting.

You will coordinate executive operations, prepare meeting and board materials, arrange travel, and oversee invoices and expense approvals while working closely with senior leaders

Qualifications

• Bachelor's degree or equivalent years of experience required.
• 5-7+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Experience with Board of Director document preparation / materials management for top level executives.
• Strong proficiency in MS Office (Word, PowerPoint, Excel).
• Progressive experience in receiving, analyzing, and interpreting complex data and information.

Responsibilities

• Provides administrative support to executive leadership (EVP/SVP/President).
• Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquiries and other requests, as directed.
• Assures accuracy and availability of office records, files, resource data, reports and board documentation.
• Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangements

Data interpretation

Education

Bachelor's degree

Tools

Word

PowerPoint

Excel

Job description

IU Health seeks an Executive Administrative Coordinator to support the Metro Region President and Chief of Staff. This full-time onsite role at Methodist Hospital in Indianapolis requires strong organizational skills, strategic thinking, and the ability to manage complex priorities in a fast-paced healthcare setting.

You will coordinate executive operations, prepare meeting and board materials, arrange travel, and oversee invoices and expense approvals while working closely with senior leaders