Executive Administrative Coordinator

IU Health; Indianapolis (IN); On-site; USD 70,000 - 90,000; Full time

Job summary

IU Health seeks an Executive Administrative Coordinator to support the Metro Region President and Chief of Staff. This full-time onsite role at Methodist Hospital in Indianapolis requires strong organizational skills, strategic thinking, and the ability to manage complex priorities in a fast-paced healthcare setting.

You will coordinate executive operations, prepare meeting and board materials, arrange travel, and oversee invoices and expense approvals while working closely with senior leaders

Qualifications

• Bachelor's degree or equivalent years of experience required.
• 5-7+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Experience with Board of Director document preparation / materials management for top level executives.
• Strong proficiency in MS Office (Word, PowerPoint, Excel).
• Progressive experience in receiving, analyzing, and interpreting complex data and information.

Responsibilities

• Provides administrative support to executive leadership (EVP/SVP/President).
• Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquiries and other requests, as directed.
• Assures accuracy and availability of office records, files, resource data, reports and board documentation.
• Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangements

Data interpretation

Education

Bachelor's degree

Tools

Word

PowerPoint

Excel

Job description

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do . Indiana University Health is seeking individuals who embody these values to join our team. This is a full time Executive Administrative Coordinator position, Monday Friday, 8:00am - 5:00pm, onsite at Methodist Hospital in Indianapolis, IN.

Join the IU Health team in a highly visible role supporting the Metro Region President and Chief of Staff. This position serves as a trusted partner to senior leaders, managing complex priorities, coordinating executive operations, preparing meeting and board materials, and helping drive key initiatives across the Metro Region. The ideal candidate is an organized, proactive professional who thrives in a fast-paced environment, anticipates needs, communicates effectively with leaders at all levels, and enjoys being at the center of strategic healthcare operations.

Minimum Candidate Qualifications

• Bachelor's degree or equivalent years of experience required
• Requires 5-7+ years of relevant experience.
• Experience with matrix organization and complex work environment preferred.
• Requires experience with Board of Director document preparation / materials management for top level executives.
• Requires strong proficiency in MS office (Word, PowerPoint, Excel).
• Requires progressive experience in receiving, analyzing, and interpreting complex data and information.

Core Competencies

• Provides comprehensive administrative and technical support to executive leadership (EVP/SVP/President).
• Manages schedules/calendars, coordinates meetings and events, prepares detailed travel arrangements, manages and processes invoices, expense approvals, etc. and handles inquires and other requests, as directed.
• Manages work with minimal guidance and direction.
• Anticipates and proactively addresses administrative and technical issues and challenges as they arise.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, significant board documentation preparation/materials management, etc.
• Exercises strong independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their leader(s).

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system's programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.