Executive Administrative Coordinator

Southwest Virginia Higher Education Center; Blacksburg (VA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Retirement benefits

Tuition assistance

VT discounts

Job summary

Virginia Tech in Blacksburg is seeking an Administrative Assistant to support the AVP/DOS and AVP, handling calendars, correspondence, and event logistics. The role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced office environment.

The successful candidate will provide direct support, coordinate schedules, and serve as a liaison among university stakeholders while upholding confidentiality and high standards of service.

Qualifications

• Experience providing administrative support to a senior-level manager.
• Experience with SharePoint and Office 365.
• Experience preparing outgoing correspondence and reports.
• Ability to manage complex calendars for senior management.
• Ability to prioritize tasks, manage projects, and meet deadlines.
• Experience in fast-paced environments with interruptions.
• Experience collaborating with diverse backgrounds.

Responsibilities

• Provide direct calendaring and administrative support to the AVP/DOS and AVP (supervised by the Chief of Staff).
• Serve as the primary contact between AVP/DOS, AVP, and internal/external constituents.
• Schedule and coordinate calendars with agendas, materials, and presentations.
• Coordinate logistical arrangements for events, meetings, and guests (space, food, RSVPs).
• Ensure the office operates in a well-informed and efficient manner.

Skills

Administrative support

Calendar management

SharePoint

Office 365

Communication

Event coordination

Education

Bachelor's degree or equivalent

Tools

Banner

HokieMart

Job description

Virginia Tech in Blacksburg is seeking an Administrative Assistant to support the AVP/DOS and AVP, handling calendars, correspondence, and event logistics. The role requires discretion, professionalism, and the ability to manage multiple priorities in a fast-paced office environment.

The successful candidate will provide direct support, coordinate schedules, and serve as a liaison among university stakeholders while upholding confidentiality and high standards of service.