Advancement Operations Coordinator

Commonwealth of VA Careers; Blacksburg (VA); Hybride; USD 49 000 - 55 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangement

Résumé du poste

Commonwealth of VA Careers in Blacksburg, VA seeks an organized administrative professional to support six-member advancement team, including the Assistant Dean. You will manage complex calendars, travel and expense logistics, office operations, and key stakeholder communications.

This role supports events, visits from guests and donors, and the college's stewardship efforts, with a hybrid work arrangement after onboarding.

Qualifications

• Multiple years’ experience providing administrative or management support in a professional office environment.
• Proven experience in executive schedule management and travel coordination
• Demonstrated ability to maintain sensitive records and handle confidential information with discretion and diplomacy.
• Exceptional written and verbal communication skills; comfortable interacting with executive-level internal and external stakeholders.
• Demonstrated flexibility to pivot between assignments, respond to time-sensitive requests, and adjust work plans while maintaining progress on ongoing responsibilities.
• Strong proficiency in Microsoft Office 365, SharePoint, calendar management tools, and experience using any CRM or database system.

Responsabilités

• Provide high-level administrative support to all six members of the advancement team, including direct support for the Assistant Dean.
• Manage multiple complex calendars, travel and expense logistics, and coordinate office operations.
• Execute high-priority stakeholder communications and coordinate events and visits for guests, advisory board members, and major donors.
• Assist with college stewardship efforts and support for events and special projects.

Connaissances

Executive schedule management

Travel coordination

Discretion with confidential info

Written and verbal communication

Flexibility and prioritization

Office 365

SharePoint

CRM / database systems

Outils

SharePoint

CRM system

Microsoft Office 365

Description du poste

Commonwealth of VA Careers in Blacksburg, VA seeks an organized administrative professional to support six-member advancement team, including the Assistant Dean. You will manage complex calendars, travel and expense logistics, office operations, and key stakeholder communications.

This role supports events, visits from guests and donors, and the college's stewardship efforts, with a hybrid work arrangement after onboarding.