Advancement Operations & Stewardship Coordinator

Virginia Tech; Blacksburg, Northern (VA, KY); Hybrid; USD 49,000 - 54,000; Full time

Job summary

Virginia Tech is seeking an organized administrative professional to provide high-level support to the College of Architecture, Arts, and Design advancement team. You will manage complex calendars, coordinate travel, events, and donor visits, and handle confidential communications with discretion.

The role also involves supporting stewardship efforts, coordinating logistics for advisory boards and major donors, and contributing to office operations within a hybrid work setup after onboarding.

Qualifications

• Multiple years’ experience providing administrative or management support in a professional office environment.
• Proven experience in executive schedule management and travel coordination
• Demonstrated ability to maintain sensitive records and handle confidential information with discretion and diplomacy.
• Exceptional written and verbal communication skills; comfortable interacting with executive-level internal and external stakeholders.
• Demonstrated flexibility to pivot between assignments, respond to time-sensitive requests, and adjust work plans while maintaining progress on ongoing responsibilities.
• Strong proficiency in Microsoft Office 365, SharePoint, calendar management tools, and experience using CRM or database systems.

Responsibilities

• Provide high-level administrative support to all six members of the advancement team, including direct support for the Assistant Dean of Advancement.
• Act as primary operational coordinator—manage multiple calendars, travel and expense logistics, and coordinate office operations.
• Execute high-priority stakeholder communications and assist with events and guest visits for advisory boards and major donors.
• Support the college’s stewardship efforts and coordinate visits and logistics for special guests and donors.
• Contribute to logistics around board meetings or high-profile events and support executive administration in a higher education setting.

Skills

Administrative support

Executive scheduling

Travel coordination

Confidentiality

Communication

Adaptability

Tools

Microsoft Office 365

SharePoint

CRM / Database system

Job description

Virginia Tech is seeking an organized administrative professional to provide high-level support to the College of Architecture, Arts, and Design advancement team. You will manage complex calendars, coordinate travel, events, and donor visits, and handle confidential communications with discretion.

The role also involves supporting stewardship efforts, coordinating logistics for advisory boards and major donors, and contributing to office operations within a hybrid work setup after onboarding.