Administrative & Fiscal Coordinator

Commonwealth of VA Careers; Yorktown (VA); On-site; USD 40,000 - 50,000; Full time

Job summary

Virginia Tech seeks an experienced administrative support specialist to aid unit faculty and staff, handling purchasing, travel reimbursements, budget reconciliation, and COOP coordination. The role requires independent work, strong communication, and familiarity with university policies.

You will process procurement transactions, manage accounts payable/receivable, and assist with grant paperwork while maintaining asset records and ensuring timely expense reports.

Qualifications

• Experience supporting unit operations in a professional office environment.
• Strong communication and interpersonal skills with ability to prioritize multiple tasks.
• Experience reviewing procurement transactions and performing monthly reconciliations in university systems.

Responsibilities

• Assist with purchasing, accounting, and travel reimbursements.
• Prepare monthly budget reconciliations and maintain expense reports.
• Manage grant paperwork and logistics, and assist with writing and disseminating communications.

Skills

Office administration

Communication skills

Data management

Budget reconciliation

Education

BS degree

Tools

Excel

Banner

Quicken

Job description

Virginia Tech seeks an experienced administrative support specialist to aid unit faculty and staff, handling purchasing, travel reimbursements, budget reconciliation, and COOP coordination. The role requires independent work, strong communication, and familiarity with university policies.

You will process procurement transactions, manage accounts payable/receivable, and assist with grant paperwork while maintaining asset records and ensuring timely expense reports.