Senior Admin Assistant — Remote Calendar & Onboarding

Capital District Physicians Health Plan Inc; Town of De Witt (NY); On-site; USD 29,000 - 42,000; Full time

Job summary

Capital District Physicians Health Plan Inc. (CDPHP) is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams.

The role includes scheduling, calendar management, communications, document preparation, and meeting coordination to ensure efficient operations and professional interactions. The position supports day-to-day office activities, helps with budgets and expense processing, and acts as a liaison among internal groups while

Qualifications

• Administrative, office support or customer service experience preferred.
• Basic understanding of office procedures and administrative practices
• Basic office software proficiency (Word, Outlook, Excel)
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Basic ability to prioritize with minimal oversight
• Basic customer service, problem solving and time management skills
• Understanding of confidentiality and professional workplace conduct
• Basic critical thinking ability
• Intermediate level attention to detail
• Ability to follow established procedures, policies, and workflows

Responsibilities

• Performs general administrative duties such as data entry, filing, copying, scanning, and document preparation.
• Manages calendars, schedules meetings, and coordinates logistics for team activities.
• Answers phones, routes inquiries, and responds to routine emails.
• Prepares basic reports, correspondences, and presentations using standard templates.
• Orders office supplies and maintains office organization.
• Provides customer service support to internal and external stakeholders.
• Maintains integrity and privacy per corporate policies.
• Regular and reliable attendance is expected and required.
• Performs other functions as assigned by management.
• Level II: manages complex calendars, drafts and formats documents, tracks deadlines, supports budgeting and expenses, and coordinates meetings and onboarding.

Skills

Office support

Customer service

Communication

Time management

Confidentiality

Education

High School Diploma / GED

Associates degree preferred

Tools

Microsoft Office

Microsoft Teams

SharePoint

Job description

Capital District Physicians Health Plan Inc. (CDPHP) is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams.

The role includes scheduling, calendar management, communications, document preparation, and meeting coordination to ensure efficient operations and professional interactions. The position supports day-to-day office activities, helps with budgets and expense processing, and acts as a liaison among internal groups while