Remote Administrative Assistant & Calendar Coordinator

Capital District Physicians Health Plan Inc; Buffalo (NY); Hybrid; USD 2,755,000 - 5,235,000; Full time

Job summary

Capital District Physicians Health Plan Inc is seeking an Administrative Assistant to provide broad administrative and operational support across teams. The role manages calendars, coordinates communications, prepares documents and reports, and assists with meeting logistics and office activities to keep projects on track.

Level I and II responsibilities include data entry, travel arrangements, budgeting support, and handling confidential information with integrity.

Qualifications

• Two years of administrative or related experience.
• Associates degree in a related field preferred.
• Intermediate proficiency in Microsoft Office and collaboration tools (Teams, SharePoint).
• Basic budgeting, expense management, and reporting knowledge.

Responsibilities

• Manage calendars, schedules meetings, and coordinate logistics.
• Draft, review and format correspondences, reports, and presentations.
• Track deadlines and action items; maintain departmental records.
• Support budgeting, expense reporting, and invoice processing.
• Arrange on- and off-site meetings and AV equipment.
• Coordinate onboarding logistics and training schedules.
• Serve as liaison between department and other teams.
• Identify process improvements and optimize workflows.

Skills

Administrative experience

Office procedures

Communication skills

Prioritization

Customer service

Confidentiality

Critical thinking

Attention to detail

Procedures & workflows

Education

Associates degree

Administrative coursework

HSD or GED

Tools

Microsoft Office

Teams

SharePoint

Job description

Capital District Physicians Health Plan Inc is seeking an Administrative Assistant to provide broad administrative and operational support across teams. The role manages calendars, coordinates communications, prepares documents and reports, and assists with meeting logistics and office activities to keep projects on track.

Level I and II responsibilities include data entry, travel arrangements, budgeting support, and handling confidential information with integrity.