Remote Admin Assistant I/II — Scheduling & Coordination

CDPHP in; Town of De Witt (NY); Hybrid; USD 29,000 - 52,000; Full time

Job summary

CDPHP is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams. The role manages schedules, coordinates communications, prepares documents, and aids day-to-day office activities while maintaining professionalism and privacy standards.

Level I–II responsibilities include drafting correspondences, tracking deadlines, budgeting support, and coordinating meetings with travel and AV logistics. Case-by-case remote options may apply.

Qualifications

• HSD or GED required.
• Administrative, office support or customer service experience preferred.
• Basic understanding of office procedures and administrative practices.
• Basic office software proficiency (Word, Outlook, Excel).
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Basic ability to prioritize with minimal oversight.
• Basic customer service, problem solving and time management skills.
• Understanding of confidentiality and professional workplace conduct.
• Basic critical thinking ability.
• Ability to follow established procedures, policies, and workflows.

Responsibilities

• Performs general administrative duties such as data entry, filing, copying, scanning, and document preparation.
• Manages calendars, schedules meetings, and coordinates logistics for team activities.
• Answers phones, routes inquiries, and responds to routine emails.
• Prepares basic reports, correspondences, and presentations using standard templates.
• Orders office supplies and maintain office organization.
• Provides customer service support to internal and external stakeholders.
• Supports budgeting, expense reporting, and invoice processing.
• Arranges on and off-site meetings, audiovisual equipment, and related resources.

Skills

Communication skills

Time management

Prioritization

Customer service

Discretion

Professional writing

Education

High school diploma or GED

Associates degree or administrative coursework preferred

Tools

Microsoft Office

Word

Outlook

Excel

Teams

SharePoint

Job description

CDPHP is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams. The role manages schedules, coordinates communications, prepares documents, and aids day-to-day office activities while maintaining professionalism and privacy standards.

Level I–II responsibilities include drafting correspondences, tracking deadlines, budgeting support, and coordinating meetings with travel and AV logistics. Case-by-case remote options may apply.