Remote Administrative Pro: Calendars, Reports & Coordination

Capital District Physicians Health Plan Inc; City of Albany (NY); On-site; USD 29,000 - 52,000; Full time

Job summary

Capital District Physicians Health Plan Inc seeks an Administrative Assistant to deliver comprehensive administrative and operational support across teams. You will manage calendars, coordinate communications, prepare documents and reports, and support day-to-day office activities, ensuring accuracy, timeliness and professionalism.

The role includes meeting coordination, information flow, and process organization, helping leaders stay focused on priorities while maintaining member privacy and

Qualifications

• HSD or GED required.
• Administrative, office support or customer service experience preferred.
• Basic understanding of office procedures and administrative practices
• Basic office software proficiency (Word, Outlook, Excel)
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Basic ability to prioritize with minimal oversight
• Basic customer service, problem solving and time management skills
• Understanding of confidentiality and professional workplace conduct
• Basic critical thinking ability
• Intermediate level attention to detail
• Ability to follow established procedures, policies, and workflows
• Two (2) years of administrative or related experience required.
• Associates degree in a related field or administrative coursework preferred.
• Intermediate proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, etc.).
• Intermediate organizational, time management, and problem-solving skills.
• Ability to manage multiple priorities with minimal supervision.
• Demonstrated professional communication and interpersonal skills.
• Basic analytical skills for tracking data, expenses, and reports.
• Intermediate proficiency and knowledge of departmental or corporate administrative processes.
• Basic understanding of budgeting, expense management, and reporting.
• Familiarity with project coordination or workflow tracking.

Responsibilities

• Manages calendars, schedules meetings, and coordinates logistics for team activities.
• Drafts, reviews and formats correspondences, reports, and presentations.
• Tracks deadlines, follows up on all action items, and maintains departmental records.
• Supports budgeting, expense reporting, and invoice processing.
• Assists in arranging on and off-site meetings, arranges for audio-visual equipment and other related resources.
• Coordinates onboarding logistics and training schedules.
• Serves as liaison between the department and other internal teams.
• Identifies process improvements and recommend more efficient workflows.
• Consistently handles sensitive and confidential information with discretion.

Skills

Office administration

Communication

Microsoft Office

Time management

Confidentiality

Problem solving

Attention to detail

Education

Associates degree or administrative coursework

Tools

Microsoft Office

Teams

SharePoint

Outlook

Excel

Job description

Capital District Physicians Health Plan Inc seeks an Administrative Assistant to deliver comprehensive administrative and operational support across teams. You will manage calendars, coordinate communications, prepare documents and reports, and support day-to-day office activities, ensuring accuracy, timeliness and professionalism.

The role includes meeting coordination, information flow, and process organization, helping leaders stay focused on priorities while maintaining member privacy and