Senior Executive Assistant to President & Leadership

Talentify; Madisonville (KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Deaconess in Kentucky seeks an experienced executive assistant to support the President and senior leaders, managing calendars, arranging travel, and handling confidential documents.

The role requires an associate degree or equivalent experience, 5+ years of executive secretarial work, and superb organizational and communication skills, including proficiency with Microsoft Office and healthcare terminology.

Qualifications

• Associate degree in Office Administration or equivalent experience.
• 5+ years of executive-level administrative or secretarial experience.
• Ability to work independently, prioritize effectively, and manage multiple tasks under pressure.
• Strong organizational skills and attention to detail.
• Advanced knowledge of grammar, spelling, punctuation, and professional business communication.

Responsibilities

• Manage and coordinate the President’s and senior executives’ calendars, meetings, and appointments.
• Coordinate executive meetings and functions, including agendas, meeting rooms, catering, attendees, and meeting minutes.
• Arrange and coordinate executive travel in accordance with organizational policies.
• Prepare, proofread, edit, and distribute correspondence, reports, presentations, and confidential documents.
• Maintain accurate and confidential office records, contracts, agreements, and organizational information.
• Maintain documentation supporting regulatory compliance, including administrative board minutes, directors’ meeting minutes, leadership documentation, and contracts.
• Coordinate and prepare documentation for bond reports and other assigned organizational requirements.
• Coordinate the distribution and collection of annual Conflict of Interest questionnaires.
• Prepare and maintain administrative on-call schedules and system-wide organizational charts.
• Schedule and coordinate system-wide employee town hall meetings.
• Serve as a professional point of contact for employees, patients, visitors, and the public.
• Provide direction and support to other executive assistants and administrative secretaries.
• Assist with special projects, events, and other administrative responsibilities as assigned.
• Maintain a commitment to positive customer service, confidentiality, safety, and organizational standards.

Skills

Organizational skills

Attention to detail

Professional business communication

Interpersonal skills

Independent work

Healthcare terminology knowledge

Education

Associate degree in Office Administration

Tools

Microsoft Office

Office technology

Email/Document management software

Job description

Deaconess in Kentucky seeks an experienced executive assistant to support the President and senior leaders, managing calendars, arranging travel, and handling confidential documents.

The role requires an associate degree or equivalent experience, 5+ years of executive secretarial work, and superb organizational and communication skills, including proficiency with Microsoft Office and healthcare terminology.