Executive Administrative Assistant: Travel & Onboarding

Parker Hannifin; Akron (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Parker Hannifin is seeking an Administrative Assistant to provide day-to-day office support, coordinate schedules, meetings, and travel for senior leadership and HR teams. The role requires professionalism, multitasking, and meticulous organizational skills in a fast-paced environment.

The ideal candidate will manage interviews, onboarding support, expense processing, and act as the primary site contact, ensuring inquiries reach the right internal parties.

Qualifications

• 3-5 years of relevant administrative experience.
• Experience as an executive assistant with the ability to interact professionally with associates on all levels.
• Ability to work independently and maintain confidences.
• Demonstrated analytical skills and judgment to proactively identify and solve problems.
• Strong attention to detail, good organizational skills and the ability to prioritize with changing situations.

Responsibilities

• Coordinate travel arrangements, meeting logistics, and event planning as needed by Senior Leadership team, or visitors.
• Schedules and manages larger site meetings, including onsite customer visits and site update meetings; manage rooms, agendas, catering, and related tasks.
• Supports scheduling of interviews, new hire onboarding, and other talent acquisition tasks for HR.
• Serve as the main contact at the site for inquiries and routings to correct internal parties.
• Assist with invoice processing, expense reports, and other routine administrative tasks.
• Support special projects and perform other clerical duties as assigned.
• Use tact and discretion when handling sensitive or proprietary information.
• Other responsibilities as assigned

Skills

Executive support

Confidentiality

Attention to detail

Communication skills

Problem solving

Microsoft Office

Administrative coordination

Education

High school diploma

Tools

Microsoft Office Suite

Database management tools

Job description

Parker Hannifin is seeking an Administrative Assistant to provide day-to-day office support, coordinate schedules, meetings, and travel for senior leadership and HR teams. The role requires professionalism, multitasking, and meticulous organizational skills in a fast-paced environment.

The ideal candidate will manage interviews, onboarding support, expense processing, and act as the primary site contact, ensuring inquiries reach the right internal parties.