Administrative Assistant Specialist

Parker Hannifin Corporation; Town of Smithtown (NY); On-site; USD 31,615 - 52,693; Full time

Benefits offered by this job

Competitive compensation

Annual incentive program

Medical, dental, vision coverage

401(k) plan with company matching

Paid time off

Job summary

Parker Aerospace in Town of Smithtown, NY is seeking an experienced administrator to support the Site Leadership team with broad, complex duties requiring independent judgement.

You will manage data, prepare documents, schedule meetings and travel, maintain records, handle front desk duties, and collaborate across functions to keep projects on track and compliant.

Qualifications

• Three years related office experience or demonstrated ability to perform described responsibilities.
• Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.
• Ability to accurately record meeting proceedings, where applicable.
• Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required.
• Must demonstrate effective verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.

Responsibilities

• Utilize Microsoft productivity tools to create documents containing financial or data terminology.
• Enter and manipulate data on spreadsheet, database or file management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work. May delegate portions to others or offer assistance and support to others.
• Collect data, conduct research and compile information using calculations for reports and projects.
• Compose, analyze and distribute documents. Proofread for errors.
• Conduct meetings / presentations, set agendas and capture meeting minutes.
• Conduct inquiries into delays to ensure objectives are met.
• Communicate potentially negative situations to management constructively.
• Read mail, highlight action items, attach files or information before distributing. Respond to routine correspondence.
• Interface effectively with team members, departments and customers. Screen calls and escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal/external executive staff for meetings, travel and hotel arrangements.
• Maintain accurate and up-to-date files and confidential records.
• Covers / provides front desk and lobby assistance.
• Perform other related responsibilities.

Skills

Office administration

Typing 55 wpm

Verbal & written communication

Team player

Education

Education certificate preferred

Tools

Microsoft Office

Data entry systems

Job description

Org Marketing Statement

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including aftermarket support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission: 'Enabling Engineering Breakthroughs that Lead to a Better Tomorrow.' Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker's goal of addressing the world's most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

POSITION SUMMARY:

This role is responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. The candidate will support the Site Leadership team and work cross functionally to ensure positive outcomes of site projects. This position is critical to our success!

RESPONSIBILITIES:

Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following:

• Utilize Microsoft productivity tools to create documents containing financial or statistical data or scientific, technical or legal terminology.
• Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.
• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings / presentations, set agendas and capture meeting minutes.
• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
• Communicate potentially negative situations to management in a constructive manner.
• Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature.
• Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus and set up/breakdown, recreational programs, engagement and social responsibility activities, guest speakers and developing agendas.
• Maintain accurate and up-to-date files and record systems.
• Maintain confidential records and reports.
• Covers / provides front desk and lobby assistance
• Perform other related responsibilities.

JOB REQUIREMENTS:

• Three years related office experience or demonstrated ability to perform described responsibilities.
• Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.
• Ability to accurately record meeting proceedings, where applicable.
• Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required.
• Must demonstrate effective verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.

Pay, Benefits, Work Schedule

Competitive Compensation

• Pay Range: $22.95/hr to $38.25/hr
• Participation in Annual Incentive Program

Benefit & Retirement Plans

Parker offers competitive benefit programs, including:

• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100% of the first 5% of pay.
• Company provided defined-contribution retirement plan with annual contribution equal to 3% of pay.
• Career development and tuition reimbursement.
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and Company-Paid Holidays.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affidiate Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations. ("Minority / Female / Disability / Veteran / VEVRAA Federal Contractor")

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission