Administrative Assistant

Parker Hannifin; Akron (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Parker Hannifin is seeking an Administrative Assistant to provide day-to-day office support, coordinate schedules, meetings, and travel for senior leadership and HR teams. The role requires professionalism, multitasking, and meticulous organizational skills in a fast-paced environment.

The ideal candidate will manage interviews, onboarding support, expense processing, and act as the primary site contact, ensuring inquiries reach the right internal parties.

Qualifications

• 3-5 years of relevant administrative experience.
• Experience as an executive assistant with the ability to interact professionally with associates on all levels.
• Ability to work independently and maintain confidences.
• Demonstrated analytical skills and judgment to proactively identify and solve problems.
• Strong attention to detail, good organizational skills and the ability to prioritize with changing situations.

Responsibilities

• Coordinate travel arrangements, meeting logistics, and event planning as needed by Senior Leadership team, or visitors.
• Schedules and manages larger site meetings, including onsite customer visits and site update meetings; manage rooms, agendas, catering, and related tasks.
• Supports scheduling of interviews, new hire onboarding, and other talent acquisition tasks for HR.
• Serve as the main contact at the site for inquiries and routings to correct internal parties.
• Assist with invoice processing, expense reports, and other routine administrative tasks.
• Support special projects and perform other clerical duties as assigned.
• Use tact and discretion when handling sensitive or proprietary information.
• Other responsibilities as assigned

Skills

Executive support

Confidentiality

Attention to detail

Communication skills

Problem solving

Microsoft Office

Administrative coordination

Education

High school diploma

Tools

Microsoft Office Suite

Database management tools

Job description

Position Summary

The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role is responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and supporting the senior leadership team and HR with clerical and organizational tasks. The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

Position Summary

The Administrative Assistant provides day-to-day administrative support to ensure efficient office operations. This role is responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and supporting the senior leadership team and HR with clerical and organizational tasks. The ideal candidate is detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.

Scope/ Supervision and Interaction

__ Has Direct Reports _X_ Does Not Have Direct Reports

Responsibilities

• Coordinate travel arrangements, meeting logistics, and event planning as needed by Senior Leadership team, or visitors.
• Schedules and manages larger site meetings, which include onsite customer visits, site update meetings, and other meetings as needed. The management of these meetings includes scheduling rooms, communicating agenda, ordering food, and all other administrative tasks needed for the meeting.
• Supports the scheduling of interviews, new hire onboarding, and other tasks related to talent acquisitions as needed by the HR team.
• Serve as the main contact at the site for inquiries and ensure those inquiries are routed to the correct internal parties to be answered.
• Assist with invoice processing, expense reports, and other routine administrative tasks.
• Support special projects and perform other clerical duties as assigned.
• Uses tact and discretion when handling information of a sensitive or proprietary nature.
• Other responsibilities as assigned

Qualifications

• High School diploma or equivalent
• 3-5 years of relevant experience
• Knowledge and experience as an executive assistant with the ability to interact professionally with associates on all levels
• Demonstrated ability to work independently and maintain confidentialities
• Demonstrated analytical skills and judgment to proactively identify and solve problems
• Strong attention to detail, good organizational skills and the ability to prioritize with changing situations
• Proficient in Microsoft Office Suite and database management tools
• Excellent interpersonal, written and oral communication skills to drive tasks to completion
• Ability to solve complex problems and make decisions based on the analysis of multiple sources

Parker Hannifin

Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century, we’ve enabled engineering breakthroughs that make energy cleaner, transportation safer, medical treatments more effective, and manufacturing more efficient.

With empowered team members in more than 40 countries, Parker serves customers across aerospace & defense, energy, HVAC & refrigeration, in-plant & industrial equipment, off-highway and transportation.

Our scale is global, but our purpose is personal. We enable breakthroughs that improve lives, strengthen communities and create a brighter future.

Our Purpose — Enabling Engineering Breakthroughs that Lead to a Better Tomorrow — comes to life through our people-first culture where teamwork drives performance, inclusion fuels innovation and growth is encouraged. This environment fosters collaboration and empowers team members from engineering and manufacturing to finance, supply chain, human resources, information technology and beyond.

By combining deep expertise with an entrepreneurial spirit, we help customers succeed in markets that demand performance, reliability, and sustainability.

As we look to the future, Parker is advancing initiatives in energy efficiency and sustainability while developing the next generation of talent and leaders to engineer a better tomorrow.

Equal Employment Opportunity

Parker is an Equal Opportunity and Affir­

Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.

(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants | U.S. Equal Employment Opportunity Commission