Administrative Assistant – Aerospace Site Support & Meetings

Parker Hannifin; Hauppauge (NY); On-site; USD 31,615 - 52,693; Full time

Benefits offered by this job

Annual incentive program

Comprehensive benefits

401(k) plan

Paid time off

Job summary

Parker Hannifin is seeking an Administrative Assistant for our Hauppauge, NY site. The role supports the Site Leadership team and works cross-functionally to ensure successful site projects and ongoing operations.

Responsibilities include handling diverse clerical tasks, data entry, scheduling, travel arrangements, meeting coordination and confidential record-keeping, with opportunities for professional development within Parker Aerospace.

Qualifications

• Three years related office experience or demonstrated ability to perform described responsibilities.
• Education certificate in applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.
• Ability to accurately record meeting proceedings, where applicable.
• Ability to accurately type 55 wpm, where applicable. Personal computer skills may be required.
• Must demonstrate effective verbal, written and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.

Responsibilities

• Following established procedures, perform a variety of administrative responsibilities.
• May be required to perform some or all of the following:
• Utilize Microsoft productivity tools to create documents containing financial or statistical data or scientific, technical or legal terminology.
• Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.
• Set priorities and procedures for accomplishing work.
• May be required to delegate portions to others or offer assistance and support to others.
• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.
• Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings / presentations, set agendas and capture meeting minutes.
• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.
• Communicate potentially negative situations to management in a constructive manner.
• Read mail, highlight action or important items, attach relevant files or information before distributing.
• Respond to routine correspondence or draft routine responses for review and signature.
• Interface effectively with team members, functional departments and customers.
• Screen calls, respond to routine questions and receive and/or escort visitors.
• Schedule appointments and make domestic and international travel arrangements.
• Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings.
• Maintain accurate and up-to-date files and record systems.
• Maintain confidential records and reports.
• Covers / provides front desk and lobby assistance
• Perform other related responsibilities.

Skills

Office administration

Data entry

Meeting coordination

Verbal & written communication

Education

Certificate in office administration

Tools

Microsoft Office

Job description

Parker Hannifin is seeking an Administrative Assistant for our Hauppauge, NY site. The role supports the Site Leadership team and works cross-functionally to ensure successful site projects and ongoing operations.

Responsibilities include handling diverse clerical tasks, data entry, scheduling, travel arrangements, meeting coordination and confidential record-keeping, with opportunities for professional development within Parker Aerospace.