Executive Administrative Assistant

AbbVie; Illinois; On-site; USD 65,000 - 90,000; Full time

Job summary

AbbVie is seeking an experienced Administrative Assistant to support the VP of IRA Strategy and senior directors in Illinois. You will handle calendar management, expense reporting, meeting planning, and preparation of business documents, while coordinating travel and logistics for domestic and international trips.

The role requires 3–5 years in pharma admin, a Bachelor's degree or equivalent, and strong MS Office/Concur skills.

Qualifications

• Minimum 3-5 years of administrative assistant experience in pharmaceutical industry.
• Bachelor's degree or equivalent experience.
• Experience supporting VP level or equivalent.
• Strong MS Office Suite, Outlook and Concur proficiency.
• Self-starter with ability to function at a high level with minimal instruction.
• Builds strong relationships cross-functionally.

Responsibilities

• Provide advanced administrative support to VP level, including calendar management and expense reporting.
• Coordinate scheduling and resolve conflicts across teams.
• Plan meetings, including contract management and logistics.
• Prepare and revise business documents and meeting materials.
• Arrange domestic and international travel.
• Interact professionally with senior executives and handle confidential information.

Skills

Administrative support

Calendar management

Travel coordination

Confidentiality

Stakeholder engagement

Education

Bachelor's degree or equivalent experience

Tools

Concur

Microsoft Office

Outlook

Job description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Role supports VP of IRA Strategy and two Senior Directors on the IRA Strategy team as well as Director of SUSTO Strategy &Operationsand Director of Co-pay COE. Responsibilities include all administrative functions: calendar management, expense reporting, meeting planning,creatingor revising business documents, compiling meeting materials and other similar matters

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

• Closely coordinates with other administrative staff to manage executive calendaring by proactivelyidentifyingand resolving scheduling conflicts

• Demonstrates advanced navigation ofConcurplatform, executing expense reporting in compliance with companypurchasingand other operating procedures.

• Makes all domestic and international travel arrangements

• Assistswithmeeting planning including contract management andlogistics

• Uses intermediate to advanced software skills to perform assigned work. Uses and understand Microsoft Office Suite and other business-specific software

• Professionally interacts with high level executives

• Consistently handles confidential or business-sensitive information

• Coordinates andmaintainsdepartmental files, as assigned, in compliance with corporate guidelines

• Minimum 3-5 years of administrative assistant related experience in pharmaceutical industry
• Bachelors degree or equivalent experience
• Experience providing support to VP level or equivalent
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, and Concur platform, understanding of business processes and requirements
• Self-starter able to function ata high levelwith general instruction
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient team operations
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization
• Learns quickly and can change course quickly when needed
• Open to suggestions and innovation for improvement
• Professional demeanor and ability tomaintainconfidentiality

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state orlocal law:

• The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographiclocation,andwemay ultimatelypay more or less than the posted range. This range may be modified in thefuture.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.

• This job is eligible to participate in our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employee remains in the Company'ssoleandabsolutediscretion unless and until paid andmay be modified at the Company’ssoleandabsolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html