Executive Assistant, Global & State Government Affairs

AbbVie; North Chicago (IL); On-site; USD 37,195 - 67,226; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Short-term incentive programs

Job summary

AbbVie is seeking a Senior Administrative Assistant for International & State Government Affairs in North Chicago. This full-time role provides comprehensive administrative support to the International Government Affairs and State Government Affairs teams, including calendar management, travel arrangements, expense processing, and meeting coordination.

The successful candidate will handle confidential information, draft responses, and liaise with high-level executives, while leveraging advanced

Qualifications

• Minimum of 3 years of administrative assistant experience; high school diploma or equivalent.
• Experience supporting a VP-level or equivalent role.
• MS Office 365 proficiency (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, OneDrive) and Acrobat in business processes.
• Self-starter who can perform with general instruction.
• Builds strong cross-functional relationships to enable efficient partnerships.
• Team-oriented with a can-do attitude and initiative.
• Learns quickly and can pivot when needed; open to improvement ideas.
• Professional demeanor with confidentiality.

Responsibilities

• Provide advanced administrative support to the Vice Presidents of International and State Government Affairs.
• Monitor emails, prioritize actions, and draft responses.
• Coordinate and maintain departmental files in compliance with guidelines.
• Handle purchasing procedures and onboarding of new employees.
• Schedule calendars, travel, and meetings; manage materials and resources.
• Prepare agendas and manage catering for internal/external meetings.
• Support IT/system needs across departments as required.

Skills

MS Office 365

Executive support

Adobe Acrobat

Education

High school diploma

Tools

Kofax Power PDF/Adobe Acrobat

SharePoint

Job description

AbbVie is seeking a Senior Administrative Assistant for International & State Government Affairs in North Chicago. This full-time role provides comprehensive administrative support to the International Government Affairs and State Government Affairs teams, including calendar management, travel arrangements, expense processing, and meeting coordination.

The successful candidate will handle confidential information, draft responses, and liaise with high-level executives, while leveraging advanced