Executive Admin to VP: Scheduling, Travel & Exec Support

Allergan; Chicago, Northern (IL, KY); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k) plan

Job summary

AbbVie is seeking an experienced administrative professional to manage a high-demand VP-level support role in our Chicago area office. You will handle calendar management, travel arrangements, correspondence, and executive communications with discretion and professionalism.

The role requires solid MS Office skills (Outlook, Word, Excel, Acrobat) and the ability to coordinate across teams, maintain confidential information, and support onboarding and department operations.

Qualifications

• Minimum 3 years of administrative assistant related experience.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat.
• Self-starter able to function at a high level with general instruction.
• Maintains confidentiality and professional demeanor.

Responsibilities

• Provide advanced administrative support to VP level or equivalent and resolve scheduling conflicts.
• Order office and department supplies and track budget expenditures where needed.
• Coordinate and maintain departmental files in compliance with guidelines.
• Ensure compliance with Corporate policies and procedures and routing processes.
• Utilize MS Office and business software; assist with travel and onboarding.
• Coordinate new employee setups and onboarding and interact with executives.
• Handle confidential information and manage calendars for domestic and international travel.
• May train or coordinate with other administrative assistants at other sites.

Skills

Administrative support

Executive support

Communication

Confidentiality

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Outlook

Adobe Acrobat

Job description

AbbVie is seeking an experienced administrative professional to manage a high-demand VP-level support role in our Chicago area office. You will handle calendar management, travel arrangements, correspondence, and executive communications with discretion and professionalism.

The role requires solid MS Office skills (Outlook, Word, Excel, Acrobat) and the ability to coordinate across teams, maintain confidential information, and support onboarding and department operations.