Senior Executive Assistant & Admin Operations

ABBVIE; Washington (District of Columbia); On-site; USD 42,000 - 76,000; Full time

Job summary

AbbVie, a global biopharmaceutical company, seeks an experienced administrative professional to support a Corporate Vice President, Senior Vice President, or Executive in Washington, DC. The role covers calendar management, travel planning, document preparation, and event coordination within a fast-paced corporate environment.

You will handle complex scheduling, coordination with multiple stakeholders, and may contribute to onboarding activities for new administrative staff, while adhering to

Qualifications

• High School diploma or equivalent.
• 5+ years admin experience.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

Responsibilities

• Provides advanced administrative support to a Corporate Vice President, Senior Vice President, or Executive.
• Responsibilities include answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, and preparing presentations from source materials.
• Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return.
• May train/coordinate work for new administrative assistants.
• Follows purchasing and requisition procedures and corporate security, brand guidelines, and copy center procedures.

Skills

Admin experience

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Visio or OrgPlus

Lotus Notes or Outlook

Job description

AbbVie, a global biopharmaceutical company, seeks an experienced administrative professional to support a Corporate Vice President, Senior Vice President, or Executive in Washington, DC. The role covers calendar management, travel planning, document preparation, and event coordination within a fast-paced corporate environment.

You will handle complex scheduling, coordination with multiple stakeholders, and may contribute to onboarding activities for new administrative staff, while adhering to