Executive Administrative Partner for Global Affairs Leaders

BioSpace; North Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

AbbVie is seeking an experienced Administrative Assistant to support the International Government Affairs and State Government Affairs teams in North Chicago. You will handle calendars, travel arrangements, expense reporting, and meeting coordination while maintaining confidentiality and professional interactions with executives.

The role requires a proactive, self-driven individual with strong Microsoft Office skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3+ years of administrative assistant experience.
• Experience supporting a VP-level or equivalent role.
• Proficient in Microsoft Office 365 including Outlook, PowerPoint, Word, Excel, Teams, SharePoint and OneDrive.
• Knowledge of business processes and requirements.
• Demonstrates confidentiality and professional demeanor.
• Ability to work cross-functionally and adapt quickly.

Responsibilities

• Provide comprehensive administrative support to VP-level teams.
• Answer phones, manage calendars, and schedule travel.
• Process expense reports and plan meetings/events.
• Prepare documents and presentations from source materials.
• Coordinate video/teleconferencing logistics and onboarding.
• Maintain files and ensure compliance with policies.
• Interact professionally with executives and colleagues.
• Support IT and system needs across departments.

Skills

Self-starter

Relationship building

Team oriented

Adaptive learner

Confidentiality

Calendar management

Travel scheduling

Education

High school diploma or equivalent

Tools

Microsoft Office 365

Kofax Power PDF

Adobe Acrobat

Job description

AbbVie is seeking an experienced Administrative Assistant to support the International Government Affairs and State Government Affairs teams in North Chicago. You will handle calendars, travel arrangements, expense reporting, and meeting coordination while maintaining confidentiality and professional interactions with executives.

The role requires a proactive, self-driven individual with strong Microsoft Office skills and the ability to manage multiple priorities in a fast-paced environment.