Executive Administrative Assistant to the Provost (Hybrid)

Marymount University; United States; Hybrid; USD 40,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision

FSA/HSA

Employee assistance

Life insurance

Disability insurance

403(b) retirement plan

Tuition remission

Paid time off

Job summary

Marymount University seeks a highly organized Senior Administrative Assistant to support the Provost and CAO and the Office of the Provost. This role coordinates calendars, communications with university leaders and external partners, and ensures confidential handling of priorities in a fast-paced environment.

The successful candidate will demonstrate sound judgment, discretion, and the ability to manage multiple priorities, with collaboration across academic and administrative teams.

Qualifications

• Bachelor's degree required.
• At least 5 years of experience providing administrative support to an executive senior leader or comparable position.
• Proficiency in Microsoft systems and software (Word, Excel, PowerPoint).

Responsibilities

• Support the Provost and Chief Academic Officer (CAO).
• Manage and coordinate the extensive calendar for the Provost and CAO, including recurring meetings and critical commitments.
• Be punctual, dependable, and committed to a high quality of work.
• Coordinate multiple calendars for executives and anticipate meeting needs with University offices.
• Prepare memos, correspondence, and other materials for review and signature by the Provost and CAO.
• Coordinate travel arrangements for the Provost and CAO.

Education

Bachelor's degree

Master's degree

Job description

Marymount University seeks a highly organized Senior Administrative Assistant to support the Provost and CAO and the Office of the Provost. This role coordinates calendars, communications with university leaders and external partners, and ensures confidential handling of priorities in a fast-paced environment.

The successful candidate will demonstrate sound judgment, discretion, and the ability to manage multiple priorities, with collaboration across academic and administrative teams.