Strategic Executive Assistant to the Provost & CAO

Marymount University; Arlington (VA); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Tuition remission

Generous paid time off

Retirement plan

Job summary

Marymount University seeks a highly organized, proactive Senior Administrative Assistant to support the Provost and Chief Academic Officer. The role manages calendars, coordinates university-wide meetings, and ensures confidential handling of high-priority priorities.

The ideal candidate has a Bachelor's degree and 5+ years of executive support experience, with strong skills in Microsoft Office, Workday, and adaptable communication. A Master’s degree and AI-tool experience are a plus.

Qualifications

• Bachelor's degree required; five+ years of executive support experience.
• Proficiency with Word, Excel, PowerPoint and MS Office suite.
• Experience with Workday or similar enterprise software is preferred.
• Experience applying AI-based tools to improve efficiency is desirable.

Responsibilities

• Support the Provost and CAO with complex calendar and meetings.
• Coordinate travel arrangements and prepare materials in advance.
• Prepare memos and communications for Provost/CAO review and signature.
• Maintain distribution lists, committee records, and related docs.
• Provide administrative oversight for accreditation duties and committees.
• Assist with hiring activities and onboarding support for Academic Affairs.

Skills

Executive support

Time management

Communication

Relationship building

Education

Bachelor's degree

Master's degree (preferred)

Tools

Workday

Microsoft Office

AI tools (proficiency)

Job description

Marymount University seeks a highly organized, proactive Senior Administrative Assistant to support the Provost and Chief Academic Officer. The role manages calendars, coordinates university-wide meetings, and ensures confidential handling of high-priority priorities.

The ideal candidate has a Bachelor's degree and 5+ years of executive support experience, with strong skills in Microsoft Office, Workday, and adaptable communication. A Master’s degree and AI-tool experience are a plus.