Executive Assistant to College VP & Dean

Maryville College; Maryville (TN); On-site; USD 48,000 - 52,000; Full time

Job summary

Maryville College is seeking an Executive Assistant to the Vice President and Dean of the College. This role provides high-level administrative, operational, and governance support to the VP/Dean and Academic Affairs leadership, managing calendars, meetings, and sensitive records.

The position coordinates faculty recruitment, onboarding, and records management, while overseeing budget workflows and major academic events. A strong service orientation and discretion are essential.

Qualifications

• Associate degree required.
• Bachelor's degree preferred in Business Administration, Communications, Higher Education Administration, Public Administration, or related field.
• 5–7 years of progressively responsible administrative support experience.
• Experience supporting executive leadership, governing boards, senior administrators, or comparable leadership teams.
• Experience coordinating meetings, events, and office operations in a complex organization.

Responsibilities

• Provide high-level administrative support to the Vice President and Dean of the College, Associate Academic Dean, and Assistant Dean.
• Coordinate administrative support for Academic Affairs governance bodies, maintaining records that support the Faculty Personnel Standards Committee and the Academic Life Council.
• Maintain ongoing records and prepare required reports and documentation for the Academic Affairs Committee.
• Assist the VP/Dean in facilitating communication across Academic Affairs.
• Demonstrate discretion, professionalism, and customer service when interacting with faculty, staff, students, and external partners.
• Support major academic events including Convocation, Baccalaureate, Commencement, and the Faculty Retreat.

Skills

Executive support

Calendar management

Budget coordination

Governance support

Meetings coordination

Education

Associate degree

Bachelor's degree preferred

Job description

Maryville College is seeking an Executive Assistant to the Vice President and Dean of the College. This role provides high-level administrative, operational, and governance support to the VP/Dean and Academic Affairs leadership, managing calendars, meetings, and sensitive records.

The position coordinates faculty recruitment, onboarding, and records management, while overseeing budget workflows and major academic events. A strong service orientation and discretion are essential.