Hybrid Administrative Assistant — Provost Office

University of Michigan; Dearborn (MI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

University of Michigan-Dearborn seeks an Administrative Assistant Intermediate to support the Office of the Provost as the first point of contact and provide executive support to Associate Provosts and the Executive Assistant to the Provost.

The role emphasizes calendar management, HR liaison duties, event planning, and critical communications with campus partners. Hybrid work options are available, subject to department discretion.

Qualifications

• Three to five years of administrative management experience.
• Excellent written and verbal communication skills.
• High level of professionalism.
• Excellent organizational skills.
• Proficiency in Word, Excel, and PowerPoint.
• Ability to communicate effectively with different constituencies.
• Ability to work independently and as part of a team.
• Experience prioritizing multiple assignments and meeting deadlines.

Responsibilities

• Manage the calendar of Senior Provost staff and arrange travel and expense reporting.
• Support HR liaison activities and recruitment processes (eRecruit) and procurement (ePro).
• Onboard new employees and manage termination/retirement checklists.
• Lead events planning and logistics for Office of the Provost events (e.g., Honors Convocation, Faculty Awards).
• Coordinate communications, review mail and screen calls, and edit the Office website as needed.
• Prepare agendas, take minutes, and distribute materials for meetings; maintain meeting logistics.

Skills

Administrative support

Communication

Organization

Teamwork

Independent work

Tools

Microsoft Office

Job description

University of Michigan-Dearborn seeks an Administrative Assistant Intermediate to support the Office of the Provost as the first point of contact and provide executive support to Associate Provosts and the Executive Assistant to the Provost.

The role emphasizes calendar management, HR liaison duties, event planning, and critical communications with campus partners. Hybrid work options are available, subject to department discretion.