Executive Administrative Assistant to the Provost

Oregon State University; Corvallis (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Oregon State University is seeking an Administrative Assistant in the Office of the Provost. This 1.0 FTE, 12-month professional faculty position provides essential clerical support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives.

Responsibilities include calendaring, travel coordination, invoice processing, and email management on a shared administrative team. The role requires strong communication, discretion, and professionalism, with opportunities to

Qualifications

• Excellent communication and interpersonal skills.
• Discretion, sound judgement, diplomacy, and professionalism.
• Strong organizational abilities and attention to detail.

Responsibilities

• Provide direct administrative support to the Chief Assistant to the Provost.
• Provide direct administrative support to the Senior Advisor to the Provost for Strategic Initiatives.
• Serve as a liaison with faculty, staff, students, stakeholders, community members.
• Perform calendaring for individuals and groups/committees with independent judgement.
• Make travel arrangements for individuals and groups, including logistics.
• Manage processing and submission of invoices and communicate status to Financial Services.

Skills

Administrative support

Calendaring

Travel arrangements

Email management

Meeting planning

Tools

PowerPoint

Job description

Oregon State University is seeking an Administrative Assistant in the Office of the Provost. This 1.0 FTE, 12-month professional faculty position provides essential clerical support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives.

Responsibilities include calendaring, travel coordination, invoice processing, and email management on a shared administrative team. The role requires strong communication, discretion, and professionalism, with opportunities to