Executive Administrative Assistant – Provost Office

OSU Rec Sports - Sport. Leadership. Wellness.; Corvallis (OR); On-site; USD 66,000 - 73,000; Full time

Job summary

The Administrative Assistant in the Office of the Provost at Oregon State University is a full-time, 12-month professional faculty appointment that provides direct support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives. It covers reception, scheduling, travel logistics, correspondence, and special projects.

Responsibilities include calendaring, travel planning, invoicing, organizing events, and maintaining documents and web content.

Qualifications

• Bachelor’s degree OR 2 consecutive years in an administrative assistant role.
• Demonstrated ability to communicate successfully with a diverse audience.

Responsibilities

• Provide direct administrative support to the Chief Assistant to the Provost.
• Provide direct administrative support to the Senior Advisor to the Provost for Strategic Initiatives.
• Serve as a liaison with faculty, staff, students, stakeholders, community members.
• Calendaring for individuals and groups; prioritize and adjust schedules as needed.
• Make travel arrangements, book itineraries, and handle logistics.
• Manage processing and submission of invoices; coordinate with Financial Services.
• Support executive search committees, other committees, and task forces.
• Draft/edit correspondence; assist with presentations; compile data for reports.
• Manage the [e-mail] email account and Inform lists.
• Update website content and assist with initiatives and special projects.
• Coordinate guest visits, events, and Commencement support as needed.
• Liaise with colleges, divisions, and OSU departments for organizational charts.
• Provide reception and customer service; cover the office when needed.
• Organize files; perform on/off-campus deliveries; manage office logistics.

Skills

Communication

Microsoft Office

Calendar management

Customer service

Team collaboration

Education

Bachelor’s degree OR 2 consecutive years in administrative support

Tools

Web-based applications

Email systems

Office productivity suites

Job description

The Administrative Assistant in the Office of the Provost at Oregon State University is a full-time, 12-month professional faculty appointment that provides direct support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives. It covers reception, scheduling, travel logistics, correspondence, and special projects.

Responsibilities include calendaring, travel planning, invoicing, organizing events, and maintaining documents and web content.