Strategic Executive Assistant to Leadership

HNTB Corporation; Tallahassee (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

HNTB Corporation in Tallahassee, FL is seeking an administrative assistant to support senior leaders and the department. You will manage calendars, coordinate meetings, arrange travel, and assist with expense reports and correspondence.

Proficiency in Outlook, Word, Excel and PowerPoint is expected. A High School Diploma/GED plus 4 years of related admin experience are required; strong organization and communication skills are essential for success.

Qualifications

• High School Diploma or GED is required.
• 4 years of related administrative experience preferred.
• Strong organization and communication skills are essential.

Responsibilities

• Maintains multiple calendars and schedules appointments.
• Coordinates and schedules meetings and prepares meeting agendas.
• Arranges travel and accommodations and prepares itineraries.
• Screens calls, emails, letters and visitors for the manager.
• Prepares reports, meeting minutes, and presentations.
• Maintains electronic and physical files and handles correspondence.
• Prepares and submits expense reports with correct coding.

Skills

Calendar management

Meeting coordination

Travel arrangements

Communication

Organization

Time management

Education

High School Diploma/GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

HNTB Corporation in Tallahassee, FL is seeking an administrative assistant to support senior leaders and the department. You will manage calendars, coordinate meetings, arrange travel, and assist with expense reports and correspondence.

Proficiency in Outlook, Word, Excel and PowerPoint is expected. A High School Diploma/GED plus 4 years of related admin experience are required; strong organization and communication skills are essential for success.