Executive Administrative Assistant to Senior Leaders

Bank of America; Chicago (IL); On-site; USD 34,000 - 72,000; Full time

Job summary

Bank of America is seeking an Administrative Assistant III to deliver confidential administrative support, manage executives' calendars, travel, expenses, and prepare meeting materials for leaders. This role emphasizes accuracy, discretion, and proactive coordination to keep executives organized and informed.

You will interact with internal teams and external partners, handle sensitive information, and support a range of administrative tasks to enable effective decision-making and efficient

Qualifications

• 3-5 years of administrative experience with a financial institution supporting executive level management.
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information.
• Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.
• Must use considerable tact, diplomacy and judgment with confidential information.
• Proficiency in key applications including Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents and presentation materials, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external clients to answer questions, research, and resolve problems
• May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member
• May be involved in high-level client contact and exposure to sensitive information requiring considerable tact, diplomacy and judgment

Skills

Administrative Services

Attention to Detail

Customer Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Facilities Management

Oral Communications

Recording/Organizing Information

Research

Written Communications

Tools

Outlook

Word

Excel

PowerPoint

OneNote

WebEx

SharePoint

Job description

Bank of America is seeking an Administrative Assistant III to deliver confidential administrative support, manage executives' calendars, travel, expenses, and prepare meeting materials for leaders. This role emphasizes accuracy, discretion, and proactive coordination to keep executives organized and informed.

You will interact with internal teams and external partners, handle sensitive information, and support a range of administrative tasks to enable effective decision-making and efficient