Administrative Assistant III - Private Bank

Bank of America; Chicago (IL); On-site; USD 34,000 - 72,000; Full time

Job summary

Bank of America is seeking an Administrative Assistant III to deliver confidential administrative support, manage executives' calendars, travel, expenses, and prepare meeting materials for leaders. This role emphasizes accuracy, discretion, and proactive coordination to keep executives organized and informed.

You will interact with internal teams and external partners, handle sensitive information, and support a range of administrative tasks to enable effective decision-making and efficient

Qualifications

• 3-5 years of administrative experience with a financial institution supporting executive level management.
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information.
• Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.
• Must use considerable tact, diplomacy and judgment with confidential information.
• Proficiency in key applications including Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents and presentation materials, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external clients to answer questions, research, and resolve problems
• May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member
• May be involved in high-level client contact and exposure to sensitive information requiring considerable tact, diplomacy and judgment

Skills

Administrative Services

Attention to Detail

Customer Focus

Planning

Prioritization

Adaptability

Collaboration

Event Planning

Office Administration

Problem Solving

Facilities Management

Oral Communications

Recording/Organizing Information

Research

Written Communications

Tools

Outlook

Word

Excel

PowerPoint

OneNote

WebEx

SharePoint

Job description

Job Description

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day.

Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates' physical, emotional, and financial wellness through affordable, competitive and flexible benefits.

We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

Job Description

The Administrative Assistant III is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents and presentation materials, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external clients to answer questions, research, and resolve problems
• May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member
• May be involved in high-level client contact and exposure to sensitive information requiring considerable tact, diplomacy and judgment

Qualifications

• Minimum of 3-5 years of administrative experience with a financial institution supporting executive level management, preferably in the high net-worth space.
• Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information.
• Strong analytical and organizational skills with the ability to appropriately prioritize while maintaining a high level of client service and attention to detail.
• Must use considerable tact, diplomacy and judgment with confidential information.
• Proficiency in key applications including Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint

Skills

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

Shift

1st shift (United States of America)

Hours Per Week

40

Pay Transparency details

US - IL - Chicago - 110 N Wacker Dr - Bank Of America Tower Chicago (IL4110), US - MN - Minneapolis - 80 S 8TH ST - IDS CENTER (MN1150)

Pay and benefits information

Pay range

$25.00 - $52.34 hourly pay, offers to be determined based on experience, education and skill set.

Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

Benefits

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.