Executive Administrative Assistant to Regional Manager

Louisiana

Monroe (LA)

On-site

USD 35,000 - 55,000

Full time

6 days ago

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Job summary

Office of Workforce Development in Monroe, LA is seeking an Administrative Assistant 4 to support the Regional Manager of Louisiana Rehabilitation Services. The role requires confidential assistance, independent judgment, and regional staff support to promote program effectiveness.

The ideal candidate has three years of administrative experience and can handle non-routine tasks while complying with state policies.

Qualifications

Three years of experience in administrative services.
Experience substitution: 15 semester hours equals six months of experience.
Official job specifications can be found here.

Responsibilities

Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, acting as personal/confidential assistant and bringing regional matters to attention.
Research, analyzes and compiles statistical reports for production, budgetary and federal indicator matters; provide information to State Office, staff, vendors, consumers and the public.
Respond to information requests; may interpret department rules and regulations.
Organize and maintain files of correspondence and information.
Prepare and type special reports by selecting relevant information from multiple sources; draft confidential correspondence.
Oversee personnel matters for all employees in the Region; know LRS and State Civil Service policies.
Provide technical and administrative support to the regional office; prepare meeting materials.
Attend meetings and transcribe minutes when needed.
Type contracts, secure signatures, and track contracts through approval processes.
Review and audit payroll documents for accuracy.