Administrative Assistant 4

Louisiana; Monroe (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

Office of Workforce Development in Monroe, LA is seeking an Administrative Assistant 4 to support the Regional Manager of Louisiana Rehabilitation Services. The role requires confidential assistance, independent judgment, and regional staff support to promote program effectiveness.

The ideal candidate has three years of administrative experience and can handle non-routine tasks while complying with state policies.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months of experience.
• Official job specifications can be found here.

Responsibilities

• Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, acting as personal/confidential assistant and bringing regional matters to attention.
• Research, analyzes and compiles statistical reports for production, budgetary and federal indicator matters; provide information to State Office, staff, vendors, consumers and the public.
• Respond to information requests; may interpret department rules and regulations.
• Organize and maintain files of correspondence and information.
• Prepare and type special reports by selecting relevant information from multiple sources; draft confidential correspondence.
• Oversee personnel matters for all employees in the Region; know LRS and State Civil Service policies.
• Provide technical and administrative support to the regional office; prepare meeting materials.
• Attend meetings and transcribe minutes when needed.
• Type contracts, secure signatures, and track contracts through approval processes.
• Review and audit payroll documents for accuracy.

Skills

Accepting Direction

Communicating Effectively

Judgment & Analysis

Job description

Office of Workforce Development

Division: Louisiana Rehabilitation Services

Location: Monroe, LA

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Learn more about Louisiana Works

This Administrative Assistant 4 position provides administrative support to the Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant to the Regional Manager performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Also, this person provides managerial and personnel support to the staff in the region.

Office of Workforce Development (OWD) is a key division of Louisiana Works, managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state’s economic growth.

Louisiana Rehabilitation Services (LRS) assists people with disabilities in their desire to obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities by providing rehabilitation services and working cooperatively with businesses and other community resources.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.
• Research, analyzes and compiles statistical reports for production, budgetary and federal indicator matters. Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.
• Responds to requests for information; may require interpretation of department rules and regulations.
• Organizes and maintains files of correspondence and information.
• Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Independently composes and types correspondence involving complex, sensitive and non-routing matters.
• Responsibility for all personnel matters for all employees in the Region: Being knowledgeable of all LRS and State Civil Service policies and procedures.
• Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• May attend meetings and transcribe minutes.
• May type contracts, secure appropriate signatures, and track contracts through the approval process.
• Reviews and audits payroll documents for accuracy.