Administrative Coordinator 3

Louisiana; Shreveport (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Louisiana Department of Environmental Quality (LDEQ) Northwest Regional Office seeks an Administrative Coordinator 3 to maintain smooth daily operations, support staff, and ensure accurate administrative and payroll processes. This temporary appointment focuses on organizing workflows, coordinating safety procedures, and ensuring compliance with state civil service rules and agency policies.

Candidates should be detail-oriented, able to manage office resources, schedules, and records while

Qualifications

• Two years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months of experience.

Responsibilities

• Manage daily office operations, including mail distribution, meeting scheduling, correspondence, document processing, and public records requests.
• Serve as the primary payroll administrator for the regional office, ensuring accurate time entry, auditing payroll documentation, and preparing required reports.
• Coordinate safety and emergency procedures, acting as Floor Warden and Safety Coordinator for drills, documentation, and quarterly safety meetings.
• Oversee office equipment, fleet documentation, purchasing, supply inventory, and property tracking to support efficient regional operations.
• Prepare and route packages, courier requests, forms, and records to internal and external destinations while maintaining compliance with LDEQ timelines and procedures.

Skills

Accountability

Policies & Procedures

Resource management

Job description

The Department of Environmental Quality/Office of Environmental Compliance has a vacancy.

The Louisiana Department of Environmental Quality’s (LDEQ) mission is to provide service to the people of Louisiana through comprehensive environmental protection in order to promote and protect health, safety and welfare.

Join the LDEQ Northwest Regional Office as an Administrative Coordinator 3 and play a vital role in keeping our regional operations running smoothly. This position is perfect for a detail‑oriented professional who enjoys organizing workflows, supporting staff, and ensuring accurate administrative and payroll processes. Interested applicants are invited to apply for this position.

An ideal candidate should possess the following competencies:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Manage daily office operations, including mail distribution, meeting scheduling, correspondence, document processing, and public records requests.
• Serve as the primary payroll administrator for the regional office, ensuring accurate time entry, auditing payroll documentation, and preparing required reports.
• Coordinate safety and emergency procedures, acting as Floor Warden and Safety Coordinator for drills, documentation, and quarterly safety meetings.
• Oversee office equipment, fleet documentation, purchasing, supply inventory, and property tracking to support efficient regional operations.
• Prepare and route packages, courier requests, forms, and records to internal and external destinations while maintaining compliance with LDEQ timelines and procedures.

Position-Specific Details:

Appointment Type: This position will be filled as a job appointment (a temporary appointment not to exceed four years), it could be converted to a probational appointment should funding become available.

Domicile: Caddo Parish

Overview of the five major offices within the agency:

It provides information on the mission, function, and organization along with a biography for each member of management.

• Office of the Secretary
• Office of Management and Finance
• Office of Environmental Services
• Office of Environmental Compliance
• Office of Environmental Assessment

Contact Information:

For further information about this vacancy, contact:

Kierra Smith

LDEQ/OMF

[phone]

[e-mail]

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Equal Opportunity Employer.