Administrative Assistant - Cardiology

Brown University Health; East Providence (RI); On-site; USD 30,000 - 50,000; Full time

Job summary

Brown University Health in East Providence, RI seeks an experienced administrative assistant to support the Director. You will manage calendars, process travel, prepare reports, and handle confidential payroll and personnel information with discretion.

The role requires strong typing, MS Office skills, and the ability to work independently in a busy academic medical environment.

Qualifications

• Associate Degree in Secretarial Science or equivalent education/knowledge.
• Strong typing and computer skills, including Windows and office software.
• Strong written and verbal communication skills.
• Ability to work independently.
• Two years of progressively responsible secretarial experience, preferably within an academic medical center.

Responsibilities

• Manages the Director’s calendar, appointments, and travel arrangements.
• Schedules and coordinates departmental meetings and prepares agendas.
• Answers calls, greets visitors, and directs inquiries.
• Prepares and distributes correspondence and reports.
• Maintains departmental files, records, and confidential information.
• Prepares payroll and maintains attendance records.
• Produces reports, charts, and graphs as needed.
• Maintains office supply inventory and processes purchases.

Skills

Typing

Microsoft Office

Written communication

Verbal communication

Independence

Education

Associate degree in Secretarial Science

Tools

Windows

Word processing

Spreadsheets

Databases

Presentation software

Job description

Summary

Provides secretarial and administrative support to the Director while following established hospital and departmental policies and procedures. The role requires strong organizational, communication, and computer skills, as well as the ability to work independently and handle confidential information.

Responsibilities

• Manages the Director’s calendar, appointments, hospital and system commitments, and travel arrangements.
• Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
• Answers telephone calls, greets visitors, determines needs, provides information, and directs inquiries appropriately.
• Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
• Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
• Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
• Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
• Maintains department records and statistics and prepares reports, charts, and graphs as needed.
• Prepares and submits payroll and maintains departmental attendance records.
• Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
• May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
• Maintains established quality, safety, environmental, and infection-control standards.
• Performs other related duties as assigned.

Minimum Qualifications

• Associate Degree in Secretarial Science or equivalent education/knowledge.
• Strong typing and computer skills, including Windows and word processing, spreadsheet, database, and presentation software.
• Strong written and verbal communication skills.
• Ability to work independently.
• Two years of progressively responsible secretarial experience, preferably within an academic medical center.

Work Environment

Works in a standard office environment and may sit, stand, and walk intermittently throughout the day. Requires sufficient visual acuity and manual dexterity to operate a computer and other standard office equipment.

Supervisory Responsibility

None

Pay Range

$22.04-$36.37

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

East Providence-950 Warren Avenue - 950 Warren Avenue East Providence, Rhode Island 02914

Work Type

M-F 7:30-4:30

Work Shift

Day

Daily Hours

8 hours

Driving Required

No