Administrative Assistant - Cardiology

Brown-University-Health-1; East Providence (RI); On-site; USD 32,000 - 50,000; Full time

Job summary

Brown University Health seeks an experienced administrative support professional to assist the Director with calendar management, scheduling, correspondence, and confidential information handling. Strong organizational, communication, and computer skills are essential in this role.

The position requires independent work, meticulous attention to detail, and the ability to coordinate meetings, prepare reports, and manage payroll-related records within a hospital/academic medical center environment.

Qualifications

• Associate degree or equivalent secretarial training required.
• Proven typing speed and proficiency with standard office software.
• Strong written and verbal communication skills and discretion.
• Two years of progressively responsible secretarial experience, preferably in an academic medical center.

Responsibilities

• Manages the Director's calendar, appointments, hospital and system commitments, and travel arrangements.
• Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
• Answers telephone calls, greets visitors, determines needs, provides information, and directs inquiries appropriately.
• Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
• Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
• Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
• Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
• Maintains department records and statistics and prepares reports, charts, and graphs as needed.
• Prepares and submits payroll and maintains departmental attendance records.
• Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
• May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
• Maintains established quality, safety, environmental, and infection-control standards.
• Performs other related duties as assigned.

Skills

Typing

Written and verbal communication

Independent work

Organizational skills

Customer service

Education

Associate Degree in Secretarial Science

Tools

Windows

Word processing

Spreadsheet

Database

Presentation software

Job description

SUMMARY:

Provides secretarial and administrative support to the Director while following established hospital and departmental policies and procedures. The role requires strong organizational, communication, and computer skills, as well as the ability to work independently and handle confidential information.

RESPONSIBILITIES:

• Manages the Director's calendar, appointments, hospital and system commitments, and travel arrangements.
• Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
• Answers telephone calls, greets visitors, determines needs, provides information, and directs inquiries appropriately.
• Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
• Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
• Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
• Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
• Maintains department records and statistics and prepares reports, charts, and graphs as needed.
• Prepares and submits payroll and maintains departmental attendance records.
• Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
• May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
• Maintains established quality, safety, environmental, and infection-control standards.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Associate Degree in Secretarial Science or equivalent education/knowledge.
• Strong typing and computer skills, including Windows and word processing, spreadsheet, database, and presentation software.
• Strong written and verbal communication skills.
• Ability to work independently.
• Two years of progressively responsible secretarial experience, preferably within an academic medical center.

WORK ENVIRONMENT:

Works in a standard office environment and may sit, stand, and walk intermittently throughout the day. Requires sufficient visual acuity and manual dexterity to operate a computer and other standard office equipment.

Supervisory Responsibility: None.

Pay Range: $22.04-$36.37

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location: East Providence-950 Warren Avenue - 950 Warren Avenue East Providence, Rhode Island 02914

Work Type: M-F 7:30-4:30

Work Shift: Day

Daily Hours: 8 hours

Driving Required: No