Executive Administrative Assistant to Academic Director

ucf; Orlando (FL); On-site; USD 28,000 - 31,000; Full time

Job summary

The UCF School of Data, Mathematical, and Statistical Sciences (SDMSS) is seeking a professional Administrative Assistant III to serve as the assistant to the Director of the SDMSS. This role is the organizational backbone of the school's leadership operations, ensuring efficiency, professionalism, and care in a fast-paced academic environment.

You will manage the Director's calendar, coordinate communications, support Steering Committee logistics, and help keep administrative operations running

Qualifications

• High School Diploma or Equivalent with 4+ years of relevant experience.
• Experience drafting and editing confidential correspondence and briefing documents.
• Proficiency with Microsoft Office Suite and basic HR processes.

Responsibilities

• Manages the Director's complex calendar and coordinates meetings.
• Drafts and processes confidential correspondence and briefing materials.
• Coordinates Steering Committee logistics and minutes.
• Supports faculty affairs such as promotion and tenure dossiers.
• Maintains confidential records and HR processes.
• Liaises with College Business Center on budget status.
• Manages special projects across departments.

Skills

Administrative support

Calendar management

Confidential handling

Written communications

Education

High School Diploma or Equivalent

4+ years of relevant experience

Tools

Microsoft Office Suite

Job description

The UCF School of Data, Mathematical, and Statistical Sciences (SDMSS) is seeking a professional Administrative Assistant III to serve as the assistant to the Director of the SDMSS. This role is the organizational backbone of the school's leadership operations, ensuring efficiency, professionalism, and care in a fast-paced academic environment.

You will manage the Director's calendar, coordinate communications, support Steering Committee logistics, and help keep administrative operations running