Executive Assistant to the Dean

University of South Florida; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

University of South Florida in Tampa seeks a Dean's Office Administrator to support the Dean of the College of Arts and Sciences. The role requires discretion, independent decision-making, and handling highly sensitive information.

Responsibilities include maintaining the Dean's calendar, researching and preparing meeting materials, and taking accurate notes during meetings. The successful candidate will coordinate travel, support event planning, supervise staff and students, and prepare

Qualifications

• High school diploma or equivalent with 5+ years of office/administrative support, or a Bachelor's with 3+ years experience.
• Ability to manage confidential information and sensitive matters with discretion.
• Experience preparing meeting materials, agendas, and notes.

Responsibilities

• Maintain the Dean's calendar and schedule meetings and conferences.
• Research and prepare materials for meetings and agenda items; take accurate notes.
• Coordinate travel arrangements and related reimbursements for the Dean.
• Oversee day-to-day operations of the Dean's Office and assist with event planning.
• Prepare correspondence, memos, and reports; supervise staff and students.

Skills

Discretion

Administrative support

Independent decision making

Calendar management

Note-taking

Education

High school diploma or equivalent

Bachelor's degree + 3 years experience

Tools

Microsoft Office

Job description

University of South Florida in Tampa seeks a Dean's Office Administrator to support the Dean of the College of Arts and Sciences. The role requires discretion, independent decision-making, and handling highly sensitive information.

Responsibilities include maintaining the Dean's calendar, researching and preparing meeting materials, and taking accurate notes during meetings. The successful candidate will coordinate travel, support event planning, supervise staff and students, and prepare