Development Operations & Administrative Specialist

University of Florida; Gainesville (FL); On-site; USD 26,000 - 33,000; Full time

Job summary

University of Florida is seeking a Development Administrative Assistant on the Main Campus in Gainesville. This role provides high-level administrative support to the Executive Director of Advancement and the Family & Campus Development team, coordinating calendars, meetings, travel, and data-driven reporting.

The position requires a Bachelor's degree or equivalent, strong communication skills, and the ability to manage multiple projects with accuracy and speed.

Qualifications

• Bachelor's degree or an equivalent combination of education and experience.
• A valid Florida driver's license is required.
• Experience supporting executives, preferably in development, fundraising, alumni relations or higher education.
• Strong written and verbal communication, and organizational skills.

Responsibilities

• Provide high-level administrative support to the Executive Director of Advancement and the Family & Campus Development team.
• Manage calendars, coordinate meetings, and prepare travel logistics and itineraries.
• Assist with project management, budget development, and donor stewardship activities.
• Draft correspondence, prepare data-driven reports and dashboards for development initiatives.
• Coordinate communications with Advancement Communications and Marketing for marketing materials.
• Oversee office systems, filing, supplies, and meeting space arrangements.

Skills

Administrative support

Communication

Organization

Deadline management

Education

Bachelor's degree

Tools

Outlook

Microsoft Word

Excel

Access

Job description

University of Florida is seeking a Development Administrative Assistant on the Main Campus in Gainesville. This role provides high-level administrative support to the Executive Director of Advancement and the Family & Campus Development team, coordinating calendars, meetings, travel, and data-driven reporting.

The position requires a Bachelor's degree or equivalent, strong communication skills, and the ability to manage multiple projects with accuracy and speed.