Executive Administrative Assistant to Director

Pocketbook Agency; Dallas (TX); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Amazing benefits

Job summary

Pocketbook Agency is seeking an Administrative Assistant to support the Director of Administration in the Chairman's office. This in-office role is high-visibility, requiring polished communication with high-profile guests and executives.

The candidate will organize schedules, coordinate travel, maintain files, and prepare reports. Minimum 3 years in an administrative role and a college degree preferred. Monday–Friday in Dallas, TX with excellent benefits.

Qualifications

• College degree preferred; equivalent experience considered.
• Minimum 3 years of administrative experience.
• Experience in a professional office environment.

Responsibilities

• Research and prepare briefing materials for meetings, travel, and speaking engagements.
• Coordinate personal and business travel, including transportation and accommodations.
• Receive and log correspondence and mail; distribute as directed.
• Create and maintain files and records for reference.
• Greet, register, escort guests; answer phones as needed.
• Prepare reports as directed.

Skills

Written & verbal communication

Organizational skills

Independent / self-motivated

Discretion with confidential info

Interpersonal skills

Team player

Initiative

Education

College degree preferred

Tools

MS Office Suite

Office equipment (phones, copiers, fax)

Job description

Pocketbook Agency is seeking an Administrative Assistant to support the Director of Administration in the Chairman's office. This in-office role is high-visibility, requiring polished communication with high-profile guests and executives.

The candidate will organize schedules, coordinate travel, maintain files, and prepare reports. Minimum 3 years in an administrative role and a college degree preferred. Monday–Friday in Dallas, TX with excellent benefits.