Administrative Assistant for Real Estate Investment Firm

Pocketbook Agency; Dallas (TX); Sur place; USD 72 000 - 88 000; Plein temps

Avantages offerts par ce poste

Amazing benefits

Résumé du poste

Pocketbook Agency is seeking an Administrative Assistant to support the Director of Administration in the Chairman's office. This in-office role is high-visibility, requiring polished communication with high-profile guests and executives.

The candidate will organize schedules, coordinate travel, maintain files, and prepare reports. Minimum 3 years in an administrative role and a college degree preferred. Monday–Friday in Dallas, TX with excellent benefits.

Qualifications

• College degree preferred; equivalent experience considered.
• Minimum 3 years of administrative experience.
• Experience in a professional office environment.

Responsabilités

• Research and prepare briefing materials for meetings, travel, and speaking engagements.
• Coordinate personal and business travel, including transportation and accommodations.
• Receive and log correspondence and mail; distribute as directed.
• Create and maintain files and records for reference.
• Greet, register, escort guests; answer phones as needed.
• Prepare reports as directed.

Connaissances

Written & verbal communication

Organizational skills

Independent / self-motivated

Discretion with confidential info

Interpersonal skills

Team player

Initiative

Formation

College degree preferred

Outils

MS Office Suite

Office equipment (phones, copiers, fax)

Description du poste

Our client is a real estate investment firm looking for a professional, articulate, and polished Administrative Assistant to support the Director of Administration in the office of the Chairman. This is a high-visibility position. You will interact with high-profile guests, and represent the company at the highest level of professionalism.

Key Responsibilities

• Research and prepare briefing materials for meetings, travel, and speaking engagements.
• Coordinate personal and business travel, including transportation and accommodations.
• Receive and log correspondence and mail. Flag items as needed and distribute as directed.
• Create and maintain files and records for historical and informational reference.
• Log invitations and contributions for review during the weekly scheduling meeting.
• Order lunch and set up conference rooms for meetings.
• Register, greet, and escort guests.
• Answer phones as needed.
• Maintain business and personal contact lists, including confidential data.
• Archive and download personal and business photos.
• Order personal and business items as directed.
• Prepare reports as directed.

Qualifications

• Strong written and verbal communication skills.
• Highly organized with close attention to detail.
• Ability to work with little supervision.
• Strong problem-solving skills and independent judgment.
• Ability to build positive relationships with colleagues, executives, and outside contacts.
• Ability to adapt to shifting priorities and manage multiple tasks.
• Discretion with sensitive and confidential information.
• Professional demeanor and strong interpersonal skills.
• Ability to work well in a team environment.
• Strong sense of responsibility and initiative.
• Proficiency in MS Office Suite: Word, Excel, PowerPoint, and Outlook.
• Experience with multi-line phones, copiers, and fax machines.

Education and Experience

• College degree preferred. Equivalent experience considered.
• Minimum 3 years of administrative experience.
• Experience in a professional office environment.

Location and Schedule:

Dallas, TX. In office Monday-Friday

$80,000/year plus amazing benefits

Pocketbook Agency is an equal opportunity recruiting firm and does not discriminate in its recruiting, screening, or placement practices based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.