Executive Administrative Assistant to Department Heads

City of Lodi; Lodi (CA); On-site; USD 55,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation leave

Sick leave

Flexible Spending Account

Retirement plan

Job summary

The City of Lodi seeks an Administrative Assistant-Confidential in the Administrative Services Department. This role supports five managers and a Department Head with high-level clerical tasks and discreet handling of confidential information.

Key duties include managing schedules, preparing reports, processing invoices, coordinating meetings, and supporting recruitment and payroll activities as needed. The ideal candidate is organized, reliable and customer‑focused.

Qualifications

• Five years of clerical experience.
• Two years supporting an Executive Level, Director or Department Head preferred.
• FLSA Status: NON-EXEMPT

Responsibilities

• Provides administrative direction and support over department functions.
• Prepares correspondence from notes, verbal instructions, or on own initiative; researches, compiles, and analyzes data.
• Greet visitors and provide front-line customer service.
• Maintains schedules and coordinates meetings.
• Coordinates travel arrangements for department staff.

Skills

Customer service

Organizational skills

Communication

Scheduling

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet

Database

Scheduling software

Job description

The City of Lodi seeks an Administrative Assistant-Confidential in the Administrative Services Department. This role supports five managers and a Department Head with high-level clerical tasks and discreet handling of confidential information.

Key duties include managing schedules, preparing reports, processing invoices, coordinating meetings, and supporting recruitment and payroll activities as needed. The ideal candidate is organized, reliable and customer‑focused.