Confidential Administrative Assistant – HR & Finance

City-of-SAN-Luis-Obispo-; San Luis Obispo (CA); On-site; USD 42,000 - 68,000; Full time

Job summary

City of San Luis Obispo is seeking an Administrative Assistant II – Confidential who provides essential administrative support to the Finance and Human Resources Departments. The role handles scheduling, document preparation, records management, and serves as a courteous point of contact for staff and the public.

The position requires discretion with confidential personnel matters, ability to shift between departments, and strong communication and customer service skills.

Qualifications

• Equivalent to graduation from high school; Two years of responsible office support, secretarial, or general clerical experience.
• One year of college or technical school training in office management or a related field may substitute for one of the two years of total required experience.
• Experience in dealing with the public in a public agency setting is desirable.
• Word processing speed of at least 45 w.p.m. is preferred.

Responsibilities

• Greet employees, job applicants, and visitors at the front desk; answer the department’s main phone line; maintain personnel files and confidential records.
• Coordinate scheduling, meeting logistics, and minutes; prepare agendas and confidential materials for management-level meetings.
• Provide general administrative support to Finance and Human Resources; assist with invoice processing, expense reporting, and records retention.

Skills

Customer service

Scheduling

Calendar management

Clerical skills

Front desk

Communication

Education

High school diploma

Post-secondary coursework (30 sem/45 qtr units)

Tools

Word processing

Spreadsheets

Database management

Website applications

Job description

City of San Luis Obispo is seeking an Administrative Assistant II – Confidential who provides essential administrative support to the Finance and Human Resources Departments. The role handles scheduling, document preparation, records management, and serves as a courteous point of contact for staff and the public.

The position requires discretion with confidential personnel matters, ability to shift between departments, and strong communication and customer service skills.