Department Administrative Coordinator

Lakes and Pines CAC, Inc.; Minnesota; On-site; USD 36,000 - 52,000; Full time

Job summary

Lakes and Pines CAC, Inc. seeks a Department Administrative Assistant to support the Department/Program Director with high‑level clerical tasks and confidential information handling.

The role requires excellent communication, time management, and teamwork to maintain efficient department operations. The position involves preparing reports, schedules, and minutes, coordinating travel, managing purchases, and assisting with staff onboarding.

Qualifications

• Bachelor-level education not required beyond high school; may be waived with relevant experience
• Strong written and verbal communication skills required
• Ability to manage multiple priorities and meet deadlines
• Demonstrated ability to work independently and as part of a team
• Familiarity with office procedures, records management, and data entry

Responsibilities

• Support Department/Program Director in daily administrative tasks
• Prepare agendas and minutes for meetings; distribute as needed
• Maintain and file documents, records, and data in a timely manner
• Coordinate scheduling, travel, and appointments for department staff
• Process purchase orders and monitor office supplies and equipment maintenance
• Assist with onboarding of new staff and staff orientation

Skills

Excellent communications

Time management

Teamwork

Planning/organization

Adaptability

Education

High School Diploma or equivalent

Education may be waived with significant job related experience

Job description

Lakes and Pines CAC, Inc. seeks a Department Administrative Assistant to support the Department/Program Director with high‑level clerical tasks and confidential information handling.

The role requires excellent communication, time management, and teamwork to maintain efficient department operations. The position involves preparing reports, schedules, and minutes, coordinating travel, managing purchases, and assisting with staff onboarding.