Confidential Administrative & Records Coordinator

SEIU Local 2015; Los Angeles (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

SEIU Local 2015 is seeking an organized Confidential Administrative Assistant to provide comprehensive administrative support to a regional or departmental team in California. The role involves handling sensitive information, maintaining records, coordinating meetings, and assisting with travel and events.

The ideal candidate will be service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced, mission-driven environment.

Qualifications

• Demonstrated experience providing administrative support to managers, departments, or teams.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, time-management, and follow-through skills.
• Strong written communication skills, including proofreading and editing materials.

Responsibilities

• Provide day-to-day administrative support to the Regional or Department Director and staff.
• Prepare, format, proofread, and distribute correspondence, letters, reports, forms, flyers, announcements, and other materials.
• Manage incoming calls, mail, correspondence, and requests for the Regional or Department Director.
• Maintain the director’s calendar, coordinate meetings, and assist with travel arrangements.
• Establish and maintain accurate electronic and hard-copy filing systems.
• Monitor office supply inventory and submit supply requests.
• Support special projects and other departmental priorities as assigned.
• Create, update, and maintain spreadsheets, databases, and tracking systems.

Skills

Administrative support

Microsoft Office proficiency

Organizational skills

Communication skills

Bilingual skills desirable

Tools

Microsoft Office

Job description

SEIU Local 2015 is seeking an organized Confidential Administrative Assistant to provide comprehensive administrative support to a regional or departmental team in California. The role involves handling sensitive information, maintaining records, coordinating meetings, and assisting with travel and events.

The ideal candidate will be service-oriented, detail-focused, and capable of managing multiple priorities in a fast-paced, mission-driven environment.