Confidential Admin Assistant II - Front Desk & Meetings

City of San Luis Obispo; San Luis Obispo (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

The City of San Luis Obispo is seeking an Administrative Assistant II – Confidential who supports both the Finance and Human Resources Departments with calendar management, document processing, and confidential recordkeeping. This role serves as a dependable point of contact for staff and the public, contributing to efficient departmental operations.

Key responsibilities include supporting HR processes, payroll-related tasks, and financial recordkeeping, while maintaining discretion with

Qualifications

• Handles confidential information with discretion and tact.
• Schedules appointments and meetings for department leadership.
• Provides frontline customer service to staff and the public.

Responsibilities

• Prepare and process correspondence, reports, and documents for HR and Finance.
• Maintain confidential personnel and medical files following records retention policies.
• Greet visitors and answer department main phone lines with professional, accurate information.
• Coordinate meeting logistics, agendas, and minutes for management meetings.
• Assist with pay-related reports, invoicing, and expense tracking under supervision.
• Support website updates and department communications as needed.

Skills

Customer service

Calendar management

Document preparation

Record management

Communication

Education

High school diploma or equivalent

Two years of office support/clerical experience

Tools

Microsoft Office Suite

Microsoft Excel

Job description

The City of San Luis Obispo is seeking an Administrative Assistant II – Confidential who supports both the Finance and Human Resources Departments with calendar management, document processing, and confidential recordkeeping. This role serves as a dependable point of contact for staff and the public, contributing to efficient departmental operations.

Key responsibilities include supporting HR processes, payroll-related tasks, and financial recordkeeping, while maintaining discretion with