Administrative Assistant - Technology

PJT Partners; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

PJT Partners is seeking an experienced Administrative Assistant to support senior members of the Corporate Technology team. Responsibilities include gatekeeping, travel arrangements across time zones, calendar management, meeting coordination and material preparation for client pitches.

Ideal candidates will have 5+ years in admin roles, strong organizational and communication skills, and proficiency in Microsoft Office Suite.

Qualifications

• Bachelor’s degree preferred.
• 5+ years in an administrative assistant position, preferably within financial services or technology.
• Exceptional organizational and time-management skills; able to manage multiple priorities under pressure.
• Excellent verbal and written communication skills and attention to detail.
• Professional presence, positive demeanor and strong interpersonal skills.
• Service-oriented approach; hospitality or customer service background a plus.
• High level of integrity, sound judgment and strong work ethic.
• Eagerness to work in an entrepreneurial, results-driven environment.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees.
• Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels and visas.
• Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues.
• Schedule conference rooms for internal and external meetings; coordinate supporting technology.
• Meet and greet guests; register guests in visitor system.
• Assist in developing internal and external meeting materials for client pitches, conferences and speaking engagements.
• Send and reply to emails on behalf of professionals; draft other correspondence.
• Cover multiple phone lines and communicate with clients as requested.
• Communicate with clients on a regular basis.
• Track, prepare and process expense reconciliations, out-of-pocket reports and invoices.
• Handle confidential documents and data; maintain data integrity in databases.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Calendar management

Education

Bachelor’s degree

Tools

Microsoft Office

Outlook

Job description

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.

From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.

To learn more about PJT Partners, please visit our website at www.pjtpartners.com.

Responsibilities

We are seeking an experienced and highly motivated Administrative Assistant to provide support to senior members of our Corporate Technology team. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. Responsibilities include, but are not limited to, the following:

Additional responsibilities include:

• Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees;
• Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels, visas and other reservations;
• Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues;
• Schedule conference rooms for internal and external meetings; coordinate supporting technology;
• Meet and greet guests; register guests in visitor system;
• Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences and speaking engagements and follow up on any action items;
• Send and reply to emails on behalf of professionals; draft other correspondence;
• Cover multiple phone lines and communicate with clients as requested;
• Communicate with clients on a regular basis;
• Track, prepare and process expense reconciliations, out-of-pocket reports and invoices;
• Handle confidential documents and correspondence as needed;
• Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases.

Qualifications

PJT Partners seeks to hire individuals who are highly motivated, intelligent and have demonstrated excellence in prior endeavors. In addition, qualified candidates will possess the following:

• Bachelor’s degree preferred;
• 5+ years in an administrative assistant position, preferably within financial services or technology company;
• Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed;
• Excellent verbal and written communication skills and attention to detail;
• Professional presence, positive demeanor and strong interpersonal skills;
• Service-oriented approach; hospitality or customer service background a plus;
• High level of integrity, sound judgment and strong work ethic;
• Eagerness to work in an entrepreneurial, results-driven environment;
• Proficiency in Microsoft Office Suite.

Expected annualized base salary of $85,000 to $100,000.

This range represents the low and high ends of the expected annualized base salary for this position. The specific base salary received by any employee will be informed by a number of factors, including but not limited to, role level and scope, location, candidate’s relevant qualifications, skills and experience.

Base salary is one component of PJT Partners’ compensation structure. In addition to base salary, PJT Partners’ compensation structure may include additional rewards, incentives and benefits, including but not limited to, a discretionary bonus component.

PJT is an equal opportunity employer. We do not discriminate on the basis of, and will consider all qualified applicants for employment without regard to race, color, religious creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity expression, disability, medical condition, genetic information or predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other category protected by law. PJT Partners also complies with all applicable laws with regard to providing reasonable accommodation of disabilities to applicants. For more information or to request an accommodation, please contact Human Resources.

California Applicants: PJT Partners will consider for employment qualified applicants with arrest and/or conviction records in a manner consistent with applicable law including, but not limited to, the San Francisco Fair Chance Ordinance and/or Los Angeles Fair Chance Initiative for Hiring Ordinance.

Applicant Privacy Notice:

View our Applicant Privacy Notice https://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice here. If you are a California resident, please refer to our California Applicant Privacy Notice https://info.pjtpartners.com/California_Applicant_Privacy_Notice for further information.