Administrative Assistant - OB/GYN - Center City

Health Partners Plans; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Jefferson University Physicians in Philadelphia, PA, is seeking an experienced administrative professional to perform clerical, transcription, and general office duties. This role supports mid-to-upper level management with proficiency in PowerPoint and standard office software.

The position requires strong communications, multitasking, and attention to detail. You will manage calendars, prepare memos and reports, greet visitors, and coordinate complex meeting processes.

Qualifications

• High School Diploma required; Bachelor's degree preferred.
• Two years of experience in an administrative role preferred.
• Proficiency in secretarial skills and standard office software; PowerPoint a must.

Responsibilities

• Interacts with co-workers, visitors, and staff in line with Jefferson values.
• Manages project plans, scheduling and program reporting requirements.
• Coordinates meetings, captures minutes, distributes updates.
• Creates correspondence, memos, presentations and reports with accuracy.
• Answers calls, greets visitors, directs them appropriately.
• Screens communications; delivers messages and routes non-routine calls.
• Schedules appointments and coordinates meetings and conferences.

Skills

Communications

Interpersonal

Customer Service

Adaptability

Prioritization

Decision Making

Attention to Detail

Calendaring

Problem Solving

Organization Knowledge

Education

High School Diploma

Bachelor's Degree

Tools

PowerPoint

Job description

Number of Positions In Requisition

1

Job Details

Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services to a middle to upper-level management position or department. This role requires an understanding of the content of the supervisor's job and method of operation. This implies knowledge of department and/or Hospital or University operations and procedures.

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Manages project plans, scheduling and program reporting requirements
• Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.
• Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion.
• Answers incoming calls, greets visitors and guests, directing them as appropriate
• Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Schedule appointments and coordinate arrangements for meetings and conferences.

Education and Experience

• High School Diploma Required; Bachelor's Degree preferred
• Two years of experience in an administrative role preferred.
• Proficiency in secretarial skills, Experience with computer and standard office software application. Knowledge of Power Point a must.

Knowledge, Skills and Abilities - Required

• Effective Communications - Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
• Interpersonal Relationships - Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
• Service Excellence - Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
• Flexibility and Adaptability - Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed
• Managing Multiple Priorities - Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
• Decision Making - Understanding of the issues related to the decision-making process, ability to analyze situations fully and accurately, and reach productive decisions
• Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy
• Calendaring - Knowledge of and ability to use office electronic calendaring software and capabilities
• Problem Solving - Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations
• Knowledge of Organization - Knowledge of the organization's vision, structure, culture, philosophy, operating principles, values, and code of ethics, ability to apply this understanding appropriately to diverse situations

Physical Demands

Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Jefferson University Physicians Primary Location Address
833 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidne