Executive & Administrative Assistant - Tech-Savvy

Cape-Associates,-Inc.-1; Yarmouth (MA); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Voluntary life insurance

401(k) and profit-sharing

Paid time off

Paid holidays

Bi-annual bonuses

Employee recognition programs

Job summary

Cape Associates is seeking an detail-oriented Office Manager to oversee front-desk operations and support project teams on a variety of administrative tasks.

The role involves coordinating meetings, handling IT troubleshoot requests, processing client intakes, tracking invoices and budgets, and ensuring smooth office operations on a busy site. Strong MS Office skills and excellent communication are essential.

Qualifications

• Excellent customer service skills and adaptability.
• Strong time management and prioritization abilities.
• Ability to troubleshoot IT issues quickly and effectively.
• Maintain professional conduct under pressure in a fast-paced office.
• Superior organizational skills with attention to detail.
• Basic to thorough knowledge of office electronics (printers, copier, fax, scanner).
• Proficient in Microsoft Word, Excel, and Outlook.
• Willingness to learn beyond current skillset.

Responsibilities

• Reception Desk/Office Management: greet clients, handle calls, coordinate meetings, manage calendar, order supplies, maintain office organization.
• New Customer Intakes: file in PM’s folder, schedule as requested, update client information.
• Invoicing and Billing: prepare time and material worksheets, weekly AR reports, generate client invoices.
• Permits/Utilities: prepare and track permit applications, monitor municipal portals, ensure compliance.
• Estimating/Budget Support: review budgets, gather quotes, assist with selections.
• Physical Requirements: largely sitting role with occasional movement to manage files.

Skills

Excellent customer service

Flexible and adaptable

Excellent time management

Troubleshoot IT issues

Professional conduct under pressure

Superior organizational skills

Office electronics knowledge

Prioritization under multiple tasks

Willingness to learn new skills

Tech and phone system proficiency

Resourceful and creative

Typing and MS Office proficiency

Job description

Cape Associates is seeking an detail-oriented Office Manager to oversee front-desk operations and support project teams on a variety of administrative tasks.

The role involves coordinating meetings, handling IT troubleshoot requests, processing client intakes, tracking invoices and budgets, and ensuring smooth office operations on a busy site. Strong MS Office skills and excellent communication are essential.