Strategic Executive Assistant & Office Coordinator

Cape Associates; Yarmouth (MA); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health & Dental

Life Insurance (50% 2y, 75% thereafter

401(k) & Profit Sharing

Paid Time Off

Paid Holidays

Bi-Annual Bonuses

Referral Program

Employee Recognition

Job summary

Cape Associates is seeking a proactive Receptionist/Office Manager to join our Yarmouth, MA team. The role encompasses front-desk duties, IT troubleshooting, mail and shipments, and office coordination.

You will support new client intakes, invoicing, and project-related administrative tasks. The position requires excellent communication, strong organizational skills, and comfort handling multiple tasks in a busy environment.

Qualifications

• Excellent customer service skills and a professional demeanor.
• Ability to adapt in a high-paced office setting.
• Strong time management and organizational abilities.
• Proficient troubleshooting of common IT and office tech issues.
• Ability to maintain composure and work effectively under pressure.

Responsibilities

• Greet clients and answer phones at the reception desk.
• Troubleshoot IT issues including computers, Wi‑Fi, and phone system.
• Manage mail, shipments, and office supply orders.
• Coordinate meetings and calendar management.
• Oversee new customer intakes and file setup.
• Assist with invoicing, billing, and budget support.
• Handle permits, town applications, and utility requests.
• Assist with budget updates and vendor quotes.
• Maintain office organization and routine maintenance tasks.

Skills

Customer service

High-paced environment

Time management

Troubleshoot IT issues

Professional conduct under pressure

Organizational skills

Office equipment

Prioritization

Willingness to learn

Tech-savvy

Typing skills

MS Word/Excel/Outlook

Tools

Office software

Job description

Cape Associates is seeking a proactive Receptionist/Office Manager to join our Yarmouth, MA team. The role encompasses front-desk duties, IT troubleshooting, mail and shipments, and office coordination.

You will support new client intakes, invoicing, and project-related administrative tasks. The position requires excellent communication, strong organizational skills, and comfort handling multiple tasks in a busy environment.